Careers/Accounting Clerk

Accounting Clerk

General Summary:

The Accounting Clerk performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and additional accounting tasks.

Essential Job Functions:

• Review and verify invoices and check requests
• Sort, code, and match invoices
• Review purchase orders and the status.
• Compare purchase order details with invoices.
• Research and resolve invoice discrepancies and issues
• Enter invoices into NISC Ivue Accounts Payable system, assigning correct GL accounts and activities, and route for appropriate approval
• Process approved invoices for payment
• Process expense reports
• Prepare and process electronic transfers and payments
• Reconcile accounts payable transactions
• Archive all vendor documentation via Document Vault
• Monitor accounts to ensure payments are up to date
• Maintain vendor files, including Insurance Certificates for contractors
• Correspond with vendors and respond to inquiries
• Communicate with employees and management as needed
• Provide supporting documentation for audits
• Performs all other related duties as assigned by management.

Knowledge, Skills and Abilities:

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Knowledge of company policies and procedures
• Knowledge of management principles and practices.
• Knowledge of company products and services.
• Advanced proficiency with Microsoft Excel
• Skill in operating various office equipment such as personal computer, various software programs and telephone systems.
• Skill in oral and written communication.
• Skill in handling sensitive situations in a professional manner.
• Ability to communicate with employees and various business contacts in a professional and courteous manner.
• Ability to organize and prioritize multiple work assignments.
• Ability to negotiate with others and resolve conflict.
• Ability to maintain confidentiality.
• Ability to pay close attention to detail.
• Ability to make sound decisions using information at hand.
• Accuracy and ability to avoid errors is critically important.

Education and Experience:

• Associates degree in accounting or a related field preferred
• 2 or more years of Accounts Payable experience preferred